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Customer, supplier and business partner data

Customer, supplier and business partner data

Information according to Art. 13 and Art. 6 Abs. 1 lit. b EU-GDPR

Date: 24 May 2018

Name, contact details of the responsible person and the data protection officer

Responsible

TWS Partners AG, Widenmayerstrasse 38, 80538 München Tel: +49 (0) 89 / 2000 40 0 | info@remove-this.tws-partners.com

TWS Partners Limited, Barclays Bank Chambers, Bridge Street, Stratford-Upon-Avon CV37 6AH, England Tel: +49 (0) 89 / 2000 40 0 | info@remove-this.tws-partners.com

(in the following stated as TWS Partners)

Represented by Marcus Schreiber, Dr. Alexander Klein, Dr. Stephan Knapek, Dr. Sebastian Moritz

Data Protection Officer

You can reach our data protection officer at: Verimax GmbH, Rolf Schlagintweit, Tel: +49 (0) 89/ 8006578-11 ext.datenschutzbeauftragter@verimax.de

Purpose

Your personal data may be used for the following purposes by TWS Partners:

  • order initiation
  • order processing
  • accounting
  • advertising and information
  • documentation obligations under superior regulations

Types of data

  • personnel master data (First name/ name, address, contact details)
  • data on the current functionality and project planning
  • time and project data
  • order and project specific documents, spreadsheets and presentation documents
  • e-mails
  • photos for representation on the website if applicable (consent requirement)

Legal basis

Legal basis of procession is

  • Art. 6 Abs. 1 lit. b DS-GVO (Implementation of contractual and pre-contractual measures),
  • Data that is not required for order and project procession, Art. 6 Abs. 1 lit. a GDPR (consent requirement)
  • Art. 6 Abs. 1 lit. f GDPR (necessary to safeguard the justified interest of the responsible person or a third party, unless the interests or fundamental rights and freedom of the person concerned, requiring the protection of personal data, prevail)

Recipient

Your personal data may be transmitted to

  • Tax office in the context of tax audits
  • IT-Service Provider
  • Tax consultancy
  • Bank
  • Translation agency
  • Law office
  • Marketing, web and PR agencies (in the course of joint marketing activities)

Transmission to a third country

In general, TWS Partners has no intention, to transfer the personal data to a third country or an international organization outside the EEA, with the exception of concrete client projects concerning third countries.

Duration of Data Retention

Data is saved as follows:

  • Offers, order documentation, project planning and invoices (commercial letters) including e-mails for 10 years
  • Time tracking data, if assigned to accounting statements, for 10 years
  • Photos for the duration of use on the website (<10 years)

Transparency

Anytime you've got the right of

  • information about your personal data
  • correction
  • data portability
  • deletion and / or opposition (deletion only in the context of non-retention data; Opposition only in the context of granted consent)
  • restriction of processing, if permitted by law.

In order to ensure fair and transparent processing of your personal data, you have the right of appeal at

  1. Our above-mentioned data protection officer
  2. the regulatory authority responsible at your place of residence
  3. the regulatory authority responsible for us in Germany: Bayerisches Landesamt für Datenschutzaufsicht Postfach 606 91511 Ansbach Germany, telephone: +49 (0) 981 53 1300 e-mail: poststelle@lda.bayern.de internet: https://www.lda.bayern.de 
  4. the relulatory authority responsible for us the UK: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF England telephone: +44 1625 545 700 e-mail: n/a internet: https://ico.org.uk/

Data provision

Data is provided by you, respectively third parties that are related to you in a business context. Should we receive your data without your permission, we will delete it accordingly if you wish. Non-provisioning may impede the execution of our contractual obligations.

Automated decision-making

Your personal data is not used for automated decision-making including profiling* at TWS Partners.

 

*) Merging of individual data to gain insights into essential aspects of the personality.